How Does It Work?

AngelBooks is bursting with powerful features and has been designed to help run and manage small businesses whether they be online or customer facing. But how does it work, and how can it help you? Read on to find out!

Sales & Purchases

At the heart of AngelBooks are the sales and purchases pages. From these pages you can enter the sales and purchases made by your business as well as search for specific ones given certain criteria (such as the name of a product, customer or supplier).

From the sales page you can email an invoice to the customer and also assign payments to sales.

If you sell products online then you can use the sales page to track the fulfilment state of your sales and also print out invoices with optional address labels. Couriers can also be assigned to sales so you know which sale is to go with which courier. The tracking number of the parcel can be optionally added and an email automatically sent to the customer with the tracking details.

In addition, it is easy to handle partial fulfilment and also customer returns.

From the purchases page you can email purchase orders to suppliers, set the delivery state and assign payments to purchases.

Stock Control

AngelBooks has sophisticated stock control functionality that allows you to track the stock levels of the products you sell and the raw materials you use to make the products.

Each product sold can have a Bill of Materials (BOM) associated with it. This is the list of raw materials, products or services, with their quantities, that are required to make the product.

Each time a product is sold or purchased the stock level is adjusted dependent on the quantity sold or purchased and any BOMs associated with the product.

All stockable products have a user-definable stock “warning level” and it is easy to view all products that have low stock levels i.e. stock levels below the warning level.

BOMs are also useful to calculate the cost of producing a product (the cost of sales) since the price and quantities of the constituent parts are known.

Payments

As part of the accounting process it is crucial that payments made and received by your business are recorded and accounted for correctly, e.g. assigned to a sale, assigned to a purchase or recorded as a so-called “drawing” payment (withdrawal from the business).

To simplify this process as much as possible AngelBooks can automatically import payments and do a pretty good job of assigning the payments automatically. All you need to do is confirm that the payment is correct and add any more information required to complete the import.

If you use a UK bank account, then you will be able to automatically import your bank statements as AngelBooks has support for OpenBanking allowing secure and easy access to your business’s payment information. Support for PayPal accounts is also provided allowing their payments to be automatically imported. As a fallback solution AngelBooks also allows payment information to be imported via bank statements in QIF (Quicken Interchange Format), OFX (Open Financial Exchange) or CSV (Comma Separated Variable) formats, which covers the vast majority of UK banks.

Having a smooth and efficient payment import process means less work for you and less chance of costly errors.

VAT Returns & Making Tax Digital

One of the main bugbears of running your own business is filling in the dreaded VAT returns. This is where AngelBooks can help!

VAT returns can be easily generated by running a VAT report and AngelBooks is fully compliant with HMRC’s Making Tax Digital scheme allowing VAT reports to be automatically submitted at the click of a button.

VAT reports can be configured either quarterly or monthly dependent on how you are registered with HMRC and both “Standard” and “Flat rate” schemes are catered for.

EC sales lists can also be easily generated since AngelBooks records the country of origin of each customer as well as any sales tax number associated with them.

Customers & Suppliers

AngelBooks can record the customers and suppliers for your business including full contact details and other useful information such as VAT number and country of origin. It is easy to see sales and purchases by individual customers and suppliers.

You can also set up customer accounts and so give credit notes to customers in lieu of giving refunds when they return goods. The system records the amount in the account and this can be used to pay for sales when the customer uses his or her credit note.

Reporting

AngelBooks has an accounting ledger and hence is capable of producing a Balance Sheet and detailed Profit and Loss report to provide you with important business information, and can also be used as the basis for your year-end accounts, if required.

In addition, the system can generate a sales report which shows revenue and gross product by product and can be used to highlight products delivering most and least revenue and gross profit.

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